Resource Hub
The people behind the game.
Find your next step.
Practical starting points for volunteer youth-sports team managers, coaches, club administrators and families in British Columbia. Begin with the topic that matches what you need to get done.
Managing a Team
New to managing a team? Start with your club or school's manager handbook, confirm your responsibilities with the coach, and gather key season dates.
- Confirm who handles registration, schedules, equipment and parent communications.
- Build a season checklist with deadlines and named owners.
- Plan a parent welcome message and agree on a primary communication channel.
Team Apps & Communication
Before creating a TeamSnap, TeamLinkt or SportsEngine team, ask your club or school whether an account already exists and who can give you access.
- Confirm administrator access and the approved family invitation process.
- Set up calendars and attendance expectations.
- Explain where families should find updates and how to report absences.
- Assign volunteer roles and keep essential instructions easy to find.
73smile is independent of these providers.
Team Finances
Start with your school or club's existing financial arrangements and approval process. Their policies take precedence.
- Confirm the account to use, signing authority and spending approvals.
- Prepare a season budget and explain team fees.
- Track income, expenses, receipts and reimbursements.
- Reconcile records regularly and prepare a season-end summary.
Travel & Tournaments
Organize travel early and give families a clear view of costs, deadlines and responsibilities.
- Compare suitable accommodation, prioritizing three-star-or-better options where practical.
- Ask about group booking terms, payment deadlines and cancellation conditions.
- Budget for entry fees, accommodation, transport and meals.
- Handle roommate preferences confidentially and confirm separate sleeping arrangements through your organization's procedures.
- Share the itinerary and a clear parent communication plan.
No hotel discounts or accommodation listings are verified by 73smile here.
Fundraising & Volunteers
Choose manageable activities that fit your organization's rules and your volunteers' capacity.
- Set a fundraising goal and estimate costs before committing.
- Consider a community bottle drive, approved merchandise sale or skills event.
- Assign an event lead and clear volunteer shifts.
- Track proceeds and expenses, and report results to families.
Find Your Sport
These starting points can support hockey, ringette, volleyball, soccer, basketball, baseball, softball, lacrosse, football, rugby and other youth sports. Always confirm sport-specific requirements with your club, school or governing organization.
Keep the Season Running Smoothly
Use a regular rhythm: update the calendar, confirm volunteer coverage, communicate upcoming costs and deadlines, and keep financial records current. At season closeout, return equipment, reconcile finances and prepare a useful handover for the next volunteer.
The Team Manager Playbook — British Columbia Edition
A complete digital handbook and toolkit to simplify managing youth-sports teams in BC.
Includes a 47-page interactive PDF, 16 electronically fillable forms, a seven-sheet Excel finance workbook, team-app setup instructions, tournament and travel guidance, financial-management tools and BC sports resources.
$39.95 CAD. Digital Download — No Physical Product.
73smile is an independent Canadian resource supporting the volunteer managers, coaches and families who make youth sports possible. No affiliation with a sport governing body is implied.